General

Bye bye, Plain Links! Hello, Custom Links!

With today's update (16.11.21), you can create individual "custom links" independently of the gallery name. Sharing new galleries via the previous "plain links" linked to the gallery names will no longer be possible. Existing galleries with active plain links can still be opened until December 15th. To increase the security of your galleries, we take a logical step here.

Read more about what you can and should do to ensure that your clients can still access their galleries in this article.

gallery settings custom link

Plain links? What are Plain Links?

Plain Links are links that don't look like this: picdrop.com/username/3zj7uG6ZR, but for example like this: picdrop.com/username/grandmas-birthday. 

In the security settings of your galleries you could choose between both variants. The Plain Link variant was used to get more readable URLs. However, for the last 4 years the second variant, the "secure link", is the default setting for all new PicDrop users.

So if you are part of the majority of our users who always use the "secure link" to share galleries, you can stop reading here. Nothing will change for you!

You are using Plain Links?

If you use Plain Links regularly or have used them in the past, please note that these plain links will STOP working as of Wednesday, December 15th. This also applies to links that have already been sent. If you currently sent out links to clients, you have 2 options:

  1. You can send a new (secure) link to your clients. Or … 

  2. You can create a new Custom Link for the gallery. 

Go to the gallery settings and edit the Custom Link according to your wishes. You can e.g. use the gallery name as before or enter a completely individual name. Please note, however, that this link is then again less secure than the randomly generated link. To increase security, we strongly advise you to always set a password as well.

The security of your data is important to us

At PicDrop we regularly take security precautions, check our application for improvement possibilities and implement them. In the security settings of each gallery we inform you that Plain Links are not as secure as the "secure links" and can be "guessed". Until now, we have relied more on your personal responsibility in deciding which link you choose and let all photographers decide for themselves what type of link you want to use for your galleries. In the future, we want to support you even more and hope that users will use this function much more consciously than before.

How can I still send pretty, more readable links?

Yes, the time of automatically generated links Plain Links is over - unless you consciously decide to keep using them. In this case you can now edit the address of the link by clicking into the address field and name it individually. This is a new option with a similar result: a readable text link. So you can still create nice URLs for galleries that should be public, for example. But now you are no longer locked into automatically using the name of the gallery as the link! This way you can make sure that a link you sent to your clients in the last days remains available after the change on December 15th. 

gallery settings custom link warning

I have a lot of plain links that need to remain accessible. What now?

Of course, we know that in some cases there are a lot of plain links that need to continue working under their old address. In cases where the number of links is too large to check the settings yourself, or where you do not have an exact overview, we are happy to help. Please contact us at hello@picdrop.com so that we can work with you to convert your old plain link galleries to the new custom links. We are happy to help you!

The upcoming changes in a nutshell

  • You are using only secure links for your galleries? Everything stays as it is and there is nothing for you to do!

  • You have been using Plain Links for your galleries? As of December 15th your galleries will no longer be accessible via the Plain Link.

  • What do I have to do now? The easiest way is to send your clients the new randomly generated link to the gallery. Alternatively you can edit this link in the security settings of each gallery (and thus make the old link usable again). It's best to set a password for the gallery at the same time, if it doesn't have one yet.

I still have questions.

No problem! Write us at hello@picdrop.com and we will be happy to answer all your questions.

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Can I change the look of a gallery?

You can currently change your logo (account wide), the cover image (per gallery), the text above the gallery (per gallery) as well as the size and type of thumbnails and of course the functions of a gallery. You can also format the description text of a gallery and include Youtube or Vimeo videos.

The features of your gallery also include (from the Pro plan upwards) the Presentation Mode, in which you can choose from a lot of design settings for your galleries (per gallery). For example, you can adjust the background color or the font according to the style of the gallery. Please find detailed information here.

Tip: Use the welcome text to show your clients how to set image flags and create image selections or to link to your custom instructions.

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Can I create multiple accounts with the same email address and how can I switch between accounts?

Yes - You can create multiple PicDrop accounts with one email address.

Just log in to your existing PicDrop account and create a new account in the account settings, in the area "Accounts" via the green button ("Create new account").

If you log in again with your known access data after that, we will always ask you which of your accounts you want to access.

While you are logged in, you can switch between your accounts via the menu in the upper right corner or in your account settings without having to log in and out.

Easy as that!

Please note
It's currently not possible to use two or more user accounts with one email address AND still have FTP access to your PicDrop account.
By creating a second user account with the same email address you will lose FTP access to all your accounts. Please only use this function if you don't need the FTP access.

You have already created a second user account and lost FTP access?
To regain FTP access for your main account please delete all additional user accounts. This automatically restores FTP access for your main account.

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Can I integrate PicDrop on my website?

Of course, you can use PicDrop under your domain and with your logo etc. If you want, none of your clients will notice that you use our service for your work. You can find more information in your account settings. There you will find the following options:

PicDrop under your domain

With the web integration, you can run PicDrop under your own domain so that we remain invisible to your clients.

For example, www.picdrop.com/maxmustermann/gallery becomes www.maxmustermann.com/client/gallery.

Client login on your site

You can also display the login field for your client accounts on your own website. For this, you need knowledge in the area of web programming or some support from your webmaster. Please note that details of this feature can change.

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Can I sell pictures or order prints via PicDrop?

No. With PicDrop we want to offer a lean, perfect service for the selection and transfer of image data. Selling images and ordering prints is a very large, complex area that other vendors are already doing well and is not on our agenda.

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Can I set up multiple admin logins (e.g. for my employees or team members)?

With our business plan it is possible to work together as a team in one PicDrop account.

The function you need for this is called team members.

You can find all the information about how our team members work here.

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Can you design and program a portfolio website for me?

No, unfortunately we don't offer such a service.

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How do my clients get to their galleries? Do they need an account?

Your clients do not need an account or login.

Nevertheless, there are two different, easy ways to send galleries to your clients.

Directly

Send your clients the direct URL to your gallery - they don't need to log in unless you have set a gallery password in the gallery settings. This is the fastest, most convenient and most used way.

You can send the address to them by e-mail, messenger, etc. Or conveniently via PicDrop by clicking on "Share" in your gallery.

Via client login

You can create clients logins in your account settings. You can set a login and assign it to one or more galleries to which your client will have access. Afterward, you point your client to your PicDrop URL (https://www.picdrop.com/your-username). There he/she will find a login field in which he/she only has to enter his/her password. After the successful login, your client will see an overview of all the galleries that have been activated for him/her. It is important to understand that the client login has nothing to do with the password of a single gallery.

Furthermore, it is important to know that noone is able to see your gallery overview. This overview is reserved for you, as the account owner only. Therefore, it makes no sense to refer clients to your own PicDrop URL unless you have created a client login for them.

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Details about the PicDrop Business Plan

Our Business plan is the best way to work together about all your photos as a team.

Our Business plan includes all the advanced features of PicDrop. Additionally the Business plan allows you to invite team members into your PicDrop account to be able to work together, smarter and more effectively.

Your advantages with the Business plan:

  • Collaboration: Invite specific team members to your PicDrop account and manage your images together.

  • Integration of third parties: Give your image suppliers, agencies and freelancers individual access for smooth collaboration.

  • Control: With individual access rights, you can control who can access which data and collaborate on your projects.

  • Real-time communication: Work together internally and externally with image selections, comments, agreements on color flags etc.

  • Availability: Give your team access to your data from anywhere. Coordinate with colleagues - mobile or on desktop, without any installation.

  • Smooth transfer: Send and receive all common image formats - simply by dragging & dropping them in your browser.

  • External provision: Send image collections e.g. for PR/press purposes.

  • Time saving: Smart voting tools save valuable time for your team.

  • Automatic archive: Store all assets permanently on up to 1 TB of storage, expandable at any time.

  • Security: Your data is protected in the cloud. Insecure, local installations are no longer necessary.

  • German data protection: Of course PicDrop works DSGVO compliant.

The basic price for the PicDrop Business plan already includes 3 team members. Further accesses can be booked flexibly at any time.

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Is there an English version?

Yes, you can already use PicDrop with English speaking clients. Just send the link of your gallery to your clients as usual. If they use a non-German PC/browser, the gallery will be automatically displayed in English. You don't have to do anything. If you want to be on the safe side, you can also set the language in your gallery settings and your clients will always see the galleries in English, no matter what language their computer or browser is on.

For you, as a photographer or owner of the PicDrop account, there is no English version yet. We're working on it. If you want to be informed as soon as the English version for photographers is ready, please send us a message at hello@picdrop.com. Thanks!

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How do I set the functions and look for a gallery?

In each of your galleries, you can activate or deactivate all functions individually. You can tailor your galleries perfectly to every client and every project. You are able to do this in each gallery in the upper right corner under “Gallery Settings”.

General settings

  • Welcome Message: Here you can welcome your clients to their PicDrop gallery or give them specific instructions along the way. The text will always be displayed above the pictures in the gallery.

  • Downloads: Here you can specify whether your clients may or may not download your original images.

  • Sort by: Here you select how your pictures are sorted by file name, color flag, capture time, upload time, file type, file size, and image dimensions are available as options.

  • You can also decide if your clients should be able to navigate to sub-galleries and vice versa.

  • PicDrop is available in English and German, here you can define in which language your clients should see PicDrop. If you do not set anything, PicDrop automatically detects the browser language of your clients and then displays the gallery in German or in English.

Edit Mode

PicDrop’s Edit Mode is for collaborating and communicating with your clients. Here you can decide what your clients can do.

  • Layout: Here you define the appearance of your gallery and how your pictures should be arranged.

  • File information: Choose what your clients can see when clicking on a single image.

  • Picture selections: With the picture selection function you can set specific photos in a gallery. With a click on the blue + at the upper left edge of the picture, the picture is added to a set of selections. After completing an image selection, it must be saved and named.

  • Color markings: With the color markers you can very quickly and easily make decisions and assessments with your clients. In the picture overview at the upper right edge of the picture or in the single picture display under each picture, the color marking menu appears and each color can be selected with a single click. The colors red, yellow, green and FINAL are available.

(Pro-Tip: Sort the images in the “Appearance” area by color markers and downwards. This automatically sorts your images in the overview according to color and displays them separately, which makes it extremely easy to filter out favorites.)

  • Comments: By activating the comments your clients have the possibility to write comments on each picture in the gallery. The comments will be displayed at the bottom left of the picture and can be created in the same place.

  • Client upload: If you want your clients to upload images to the gallery as easily as you can, then activate the client upload.

  • Print contact sheet: For further coordination, you can also activate the option for your clients to print a contact sheet.

Presentation Mode

The Presentation Mode is a specific way for you to deliver a gallery to your clients. It focuses on the beautiful presentation of your pictures and puts the practical PicDrop functions in the background. The Presentation Mode is available for you in some plans (starting with Pro). All features of the Presentation Mode are also available in detail in our FAQ.

  • Starting the gallery in Presentation Mode: The essential setting for the Presentation Mode is its activation/deactivation.

  • Since some of the familiar PicDrop functions are not active in the Presentation Mode, if you would still like to use these functions with your clients, you should activate the switch to Edit Mode. You can apply this change by entering a 4-6 digit PIN number.

  • You can hide red marked images in the Presentation Mode from the gallery, so you can only present the best pictures.

  • Below these three functions, you find are all the settings with which you can customize the appearance of the gallery in Presentation Mode: being background color, appearance of the header image, as well as sizespacing and edges of your thumbnails. All other gallery components such as buttons and social links conveniently adapt to your settings for the appearance of the gallery.

You can find more detailed information in our separate FAQ articles about gallery designbackground colortitle settings and thumbnail settings.

Security

Screenshot Gallery Setting Security

Here you are able to protect your pictures with a watermark and password. But above all, you can specify the address at which your gallery should be accessible.

  • Gallery Links: There are several ways your gallery links can look. For each gallery, we always create an externally available, secure link first, which consists of a randomly generated string of letters and numbers. In addition, you have the opportunity to edit the link individually and enter the wording that you would like to use for the custom link to the gallery instead of using the random string. By clicking on the "Insert gallery path as custom link" button, you can also select the gallery name and gallery path as link wording. If you set your gallery as private, it will only be visible to you as an account owner and to client logins.

  • Password: Regardless of the shape of the gallery link, you can create or have an additional gallery password created for each gallery. We generally recommend this additional step to secure the gallery to all our users.

  • Watermark: To protect your pictures, you can activate the PicDrop watermark function. For this purpose, enter one or more desired watermarks in your account settings, for example with your logo. These can then be selected in the gallery settings.
    Please note: Activating and disabling watermarks for a gallery can take some time. Please be patient while the function is applied before making any other adjustments to the gallery settings. It is also important to know that we do not overwrite the watermarks on your original pictures since we will never change your files. Instead, we put the watermark over the thumbnails so they are protected from screenshots. Even though watermarks are enabled, the original files can be downloaded. Make sure to deselect download as a function in the gallery settings.

Don’t forget to save!

If you have set everything, you can save your settings by clicking on “Apply Changes“. To make sure that your clients gets exactly the settings you expect, select “Client View” in the top right corner to see how your clients will see the gallery!

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I have received an email and I am not sure if it's from PicDrop

You have received an email and you are not sure if it was really sent by PicDrop?

Here you will find everything you need to know and steps on how best to proceed:

  1. Please check the sender of the email first. Is it the same sender that you typically receive PicDrop notifications and news from? Our emails always come from hello@picdrop.com or no-reply@picdrop.com. Please be careful that it's not an unusual email address that you haven't seen before.

  2. Are you prompted to enter your PicDrop login details? We will never ask you to enter your login information on any site other than https://www.picdrop.de or https://www.picdrop.com.

  3. Are you still unsure? Please contact our support at hello@picdrop.com, we can assure you which emails we have sent and which we have not.

Why should I even doubt emails that look like PicDrop?

On November 2018, PicDrop became aware of emails and a fake website trying to pick up user data on our behalf. These were so-called phishing emails.

What are phishing emails?

With phishing, users are lured to fake websites by receiving emails that are often confusingly similar to emails from well-known providers. On these pages, which usually have exactly the same look as the pages and emails they are supposed to imitate, login data is queried. This serves the purpose of "fishing" this data so that the perpetrator can then use it elsewhere. Hence the term "phishing".

Keywords: email, phishing, security, password

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Can PicDrop handle RAWs, TIFFs and PSDs?

The vast majority of formats

Of course JPGs, TIFFs, PSDs and most RAW formats are displayed cleanly in PicDrop. An exact list of displayable formats that PicDrop can handle can be found here.

RAW formats

With RAW formats, unfortunately, each manufacturer makes his own type, so that the formats of some manufacturers can lead to color shifts and other effects. This is especially true for brand-new camera models, which we don't always support immediately. However, we can display most formats without any problems. To make sure that PicDrop can also display your RAWs well, you can simply output them as DNGs in your RAW editing program like Lightroom. This has no influence on the quality of your RAWs.

PSD format

Everything works perfectly fine in 99% of all cases. However, with very complex Photoshop files (.PSD), errors can occur when working with many layers and various layer modes, etc. For example, we recommend to deactivate the alpha channels so PicDrop is able to show a clean picture preview. Flat, simple PSDs without thousands of layers are no problem at all.

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The PicDrop contact sheet

We have included this feature of analogue photography in PicDrop, so that every photographer has the possibility to save a contact sheet of his or her galleries from within PicDrop. There, e.g. printed out, notes can also be entered by hand.

Contact sheet english

What is a contact sheet used for?

A contact sheet is a great way to compare, evaluate and get an overview of your images - exactly because the images are shown in a small size and all together.

On the contact sheet you have all images of the gallery at a glance and can also choose whether the color markings, comments and selections from PicDrop should be directly visible.

contact sheet parameters

The contact sheet always contains all images of your gallery, as already in analogue times the whole film roll was content of the contact sheet.

How do I create a contact sheet in PicDrop?

You can create a contact sheet in every gallery by clicking on "print contact sheet" in the gallery menu...

contact sheet in gallery

... and then either print it, or save it as PDF with the help of the system dialogue.

print contact sheet
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What are team members in a PicDrop account?

The team member function allows you to work together with several people in one PicDrop account. Each team member uses his own access data and can access galleries and settings of the PicDrop account with individually adjustable access rights.
Team members are an exclusive feature of PicDrop’s Business Plan. All details about setting up and using the team member function can be found here: https://www.picdrop.com/web/faqs/team-members/
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What file formats does PicDrop support?

The following file formats can currently be uploaded to PicDrop and displayed:

Picture Formats File Suffix Picture Preview? Download?
JPEG JPG, JPEG
TIFF TIF, TIFF*
Photoshop PSD*
Photoshop PSB No picture format
PDF PDF
Bitmap BMP
GIF GIF
PNG PNG
MPEG HEIC No picture format
 -
RAW-Format File Suffix Picture Preview? Download?
Canon CR2, CRW
Nikon NEF
Kodak DCR
Sony (Minolta) MRW
Olympus ORF
Fuji RAF
Pentax DNG, PEF
Leica DNG
Phase One IIQ
Leaf MOS
Mamiya MEF
Digital Negative DNG
Hasselblad 3FR, FFF
Sony ARW
Panasonic RAW, RW2
Samsung SRW
Sigma X3F
 -
Other Formats File Suffix Picture Preview? Download?
Canon (new formats) CR3 No picture format
Text files TXT No picture format
HDR HDR No picture format
OpenEXR EXR No picture format
Metadata XMP No picture format
Lightroom LRTEMPLATE, LRCAT, LRDATA No picture format
Capture One COCATALOG, COMASK, COS, COF, COP, COT, EIP No picture format
Videos MOV, AVI, M4V, MPG, MPEG, MP4, WMV, FLV, RM, MTS No picture format
Audio WAV, MP3, MXF,  XML No picture format
Graphic files EPS, AI

SVG

DWG, DXF

 -

No picture format

No picture format

 --

 --

Others BIM No picture format

Please note, errors may occur with RAW formats of newly released cameras, as the camera manufacturers do not publish their RAW "recipes". However, we try to keep up as fast as possible and display the pictures reasonably correctly. Feel free to write us! (hello@picdrop.com)

*We recommend to deactivate the alpha channels so PicDrop is able to show a clean picture preview.

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What is PicDrop?

PicDrop is an online service that lets you as a photographer create flexible image galleries for your clients in a flash.

You don't need more than an internet browser and your own PicDrop account. The installation of software on your computer or server is not necessary - but possible.

As a photographer, you store your image data at PicDrop, where it is stored absolutely securely and permanently. Your clients will then only need the address to the PicDrop galleries you have created to view, select, download, etc.

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What are the differences between the three layouts in the Pro-Plan?

In your trial month, as well as plans starting from the Pro-Plan will have three different gallery layouts to choose from. 

1. Grid Layout

The grid layout is the layout that will automatically be used when a new gallery is created. Unless you have changed this in your own default settings. This layout gives your clients a quick, orderly overview of all images. Thus, making it the ideal layout for working with professionals such as picture editors or corporate clients who want to quickly make a selection and get an overview of all images.

2. Masonry Layout

The main difference between the Masonry layout and the grid layout is that the images are displayed much larger and the arrangement is "fluid". One preview image after the other - this makes the gallery look prettier overall, but it is also a bit more confusing. The layout is therefore perfect for private clients, e.g. weddings, where presentation is more important than selection and quick comparison of similar images. Especially in combination with the large cover picture (also included in the Pro-Plan) your galleries will look much more impressive.

 

3. List Layout

The list view is intended for fast file exchange between professionals working together on a project. If you're looking for a file with specific attributes such as dimensions or file type, this view is great for sharing with post-producers or staff who know exactly what they're looking for and need quick access to it. We recommend that you sort the view in the gallery settings so that the last upload is always on top.

Get the Layouts

You can switch between the layouts in each gallery in the Pro and Business Plan. Here you can upgrade to these plans. Link to this entry

Where can I find the PicDrop App for smartphones?

A PicDrop app is not necessary. Instead, you can use our mobile version and save it on your smartphone as an app icon (see instructions below). This way offers the same features as an app would, but saves us the effort of developing several apps for different smartphone operating systems in parallel. As a photographer, you don't have to install the umpteenth app either.

Just put the link to your gallery overview or to a single gallery directly on your smartphone with a link. Then you can call PicDrop with a "click" and it feels like an app.

Is there an app for my clients?

Your clients can "store" their galleries on their phone in the same way. Just open your gallery and follow the instructions below for your Android or iOS device.

Instruction: PicDrop-Homescreen shortcut access under Android

Just follow these 4 steps:
  1. Open overview or gallery
  2. Open the menu at the top right and click on "Add to start screen"
  3. Enter a name for the icon and click on "Add"
  4. Position the icon on your home screen by holding it down or click on "Automatically add"
 
 
 

Instructions: PicDrop-Homescreen Shortcut access to iOS

Just follow these 4 steps:
  1. Open overview or gallery
  2. Click on the send icon at the bottom in the middle
  3. Select from the options the item "Add to Home Screen"
  4. If necessary, enter a name and click on "Add"
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Which browsers are compatible with PicDrop?

In principle, you don't really need to worry about it. PicDrop always supports the last three versions of the most popular browsers. These versions include all modern and up-to-date browsers that are currently in circulation and are used by a very large proportion of users. The used browser should, therefore, be compatible with PicDrop for you and your clients.

A detailed list of the browsers PicDrop gets along with, you can still find here:

The desktop version works with:

  • Google Chrome version 91 or higher

  • Safari version 14 or higher

  • Edge version 91 or higher

  • Firefox version 90 or higher

The following browsers can be used in their mobile version with PicDrop:

  • Safari iOS version 13.4 or higher

  • Chrome for Android version 94 or higher

  • Firefox for Android version 92 or higher

  • Samsung Internet version 13 or higher

  • and the UC Browser for Android version 12.12 or higher

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Which characters does PicDrop support in gallery names?

The operation of PicDrop is simple and intuitive, as is the naming of your galleries. However, in some special cases it may be helpful to know which characters PicDrop supports when naming your galleries.

You can use the following characters in your PicDrop gallery names without any problems:

  • A-Z (lower & uppercase)

  • äöü (lower & upper case)

  • 0-9

  • _ - ( ) .

  • As well as spaces if they are not at the beginning or end of the gallery name

The following characters are automatically converted or reduced by PicDrop into your gallery name:

You enter: & or +        PicDrop changes to: und
You enter in: ß           PicDrop changes to: ss
You enter: á               PicDrop changes to: a (letters with diacritical characters are reduced to the basic letters if possible - with the exception of German umlauts)

All other special characters in the gallery name are not supported by PicDrop and will be removed from your gallery name.

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Who can see my entire gallery overview?

Just you. No one else.

To share galleries with third parties, you should always send the direct link to the desired gallery.

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Why does PicDrop cost money?

With PicDrop we would like to offer you a reliable service on which you can depend 100%.

We ourselves have seen, used and loved many tools that unfortunately had to stop working after a while because they only concentrated on popularity or great features rather than on how they can finance themselves and pay the next server bill. We do not speculate on being bought by an internet giant for millions of euros on day. Instead, we want to offer you a great service that you like to pay for. This is the only way to ensure that PicDrop will remain for many years to come. Therefore, that's why PicDrop costs money.

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