User Tips

Welcome to your picdrop gallery!

As a visitor to a picdrop gallery, you have various options of communicating with your photographer about your pictures. Below we explain our three tools for collaboration, so that you can get started right away:

adding Color Flags
saving a Set
using Likes

You will find detailed instructions in the following sections.

Would you like to download a short version of these instructions?

You can find a PDF version in this gallery: User tips as PDF

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How do I use color flags?

Has your photographer asked you to use color flags on pictures in your gallery to let her know which ones are your favorites? Then the following instructions will help you to understand how you can use color flags in picdrop.

You can use the color flags to mark images that you consider to be finished, for example, with the color “green”. Or you can mark images in “orange” if there are still changes to be made. The name of the color flag can give you an indication of what you can use a particular color flag for. You should discuss the exact use with your photographer.

It is also important to know that each image can only be marked with one color at a time.

How do I use the color flags?

01 – Open the gallery

Your gallery should look like the screenshot so that you can get started straight away.If your gallery starts with a screen-filling header image, click once on “To Collaboration Mode” to start with the color flags.

A photo selection interface displays images of a woman in dark attire sitting in a chair, holding a tablet or phone. Some photos are marked “yes,” “no,” or “maybe.” Navigation and filter options appear on the left sidebar.

02 – Setting color flags

You will find the color flags at the top right of each image.

A collage of photos shows a woman sitting on a brown chair in a dark room, posing with a phone, laptop, or notebook. Colored flag labels such as yes, no, maybe, and final appear on the images.

If you move the mouse over an image in the gallery, the flag symbol for the color flags appears in the top right-hand corner. Click on it to open the menu to then select the color. You will then see the color flag attached directly to the image.

You can also set a color flag in the large single image view.

A woman with glasses sits on a brown chair in a dark room with teal walls, her arms and legs crossed. Sunlight streams through a window, casting shadows on the wall behind her.

By the way, you don’t have to save the color flags. Your photographer will receive an e-mail from us to keep them up to date with any changes to the gallery whenever changes are made.

We hope these instructions have helped you to find your way around picdrop. If you have any questions, you can always contact your photographer or us at hello@picdrop.com

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How do I save a set in the gallery?

Has your photographer asked you to create a set in your gallery?

The following step-by-step guide will explain how to create a set in picdrop.

How do I create a set?

01 – Open gallery

Your gallery should look like the screenshot so that you can get started straight away.

If your gallery starts with a screen-filling header image, click on the “To Collaboration Mode” button to start with your selection.

A photo management dashboard displays multiple images of a woman sitting and reading. On the left, there are buttons for uploading and downloading files, filter options, and set management tools highlighted with a blue box and arrow.

02 – Select images

To start with the selection, click on the “New set” button in the sidebar on the left or simply click directly on the blue plus sign at the top left of each image.

A digital photo management interface displays multiple images of a woman reading a book. One image is highlighted in the center with a blue arrow pointing to it and a “Download” button below. Other images are arranged in a grid.

Alternatively, you can also click directly on the image to open the large single image view and select the image there by clicking on “+ Select”.

A woman sits on a brown chair, smiling while holding a smartphone in one hand and typing on a laptop with the other. She wears glasses and a black top, with a dark green background behind her.

If you then close the single image view again and are back in the gallery, you will see your selected images in the bar at the bottom. There you will also find the information how many images are currently included in your set.

03 – Don’t forget to save your set

Once you have selected all your favorite images, it is essential to save them. To do so, click on “Save as set” at the bottom right, as shown in screenshot:

Screenshot of a photo management interface showing a grid of images, filtering and arrangement options on the left, and a highlighted Save as set button at the bottom right, indicated by a blue arrow.

A pop-up menu will then open to save, name and send your set:

A pop-up window titled Save Set displays input fields for set title, name, email address, and an optional message, with Cancel and Save & Send buttons at the bottom.

Now choose a unique title for the set. After saving, the title will be visible to all gallery visitors in the sidebar on the left.

Please also leave your name and e-mail address so that the set can be clearly assigned to you by your photographer. If you like, you can also send a message along with the set. Finally, click on “Save & Send”. We will then send your photographer a confirmation e-mail with all the information about the newly saved set.

Please note that you can also create multiple sets and that other gallery visitors may also do so.

04 – Display and correct sets

Once you have created your set, you will find it in the left sidebar of the gallery. Click on it to display the images you have selected.

A webpage displays a photo selection interface with images of a woman seated and reading. The Select all and Magazine Prints buttons are highlighted in the lower left, and a blue arrow points to Magazine Prints.

You can of course also make changes to your set later. To do so, add a new image to the set and then click on “Save as set” again. You will now be asked whether you want to update the existing set or save a new one.

A pop-up window with the title Update or Save? offers options to update the existing selection Magazine Prints, save as a new selection, or cancel. Two yellow buttons and one grey button are shown.

We hope this guide has helped you finding your way around picdrop. If you have any questions, you can always contact your photographer or us at hello@picdrop.com

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How can I use Likes?

Has your photographer asked you to vote for images with our Like feature? Then the following instructions will help you on how to create likes in picdrop.

Likes are great if you want several people to vote on pictures and find common ground. They are also super easy for you to use, almost like on social media.

How do I use Likes?

01 – Open gallery

Your gallery should look like the screenshot so that you can get started right away.

If your gallery starts with a screen-filling header image, click once on “To Collaboration Mode” to start with your likes.

A woman with red hair in a yellow blouse poses against a blue background, showing various facial expressions and gestures in a photo gallery interface.

02 – Add Likes

A small heart symbol appears on each picture when you move the mouse over it.

A woman in a yellow shirt poses with surprised and playful expressions in four photos, each with different social media icons showing likes, a plus sign, or a flag in the corners.

Simply click on the heart for your favorites.

This allows the photographer to quickly find out which pictures are favored by the most people and are the most popular. You can also give and see your likes under each image in the large single image view.

You don’t need to save your likes separately.

A woman with shoulder-length brown hair wearing a yellow shirt stands in front of a blue wall, looking surprised with her mouth open and her hands raised near her face.

03 – Remove Likes

To remove a like, simply click the heart icon a second time so that it becomes blank again. Please note that, even as the gallery owner, you can only remove your own likes.

We hope these instructions have helped you find your way around picdrop. If you have any questions, you can always contact your photographer or us at hello@picdrop.com

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How can I download entire galleries and gallery structures from picdrop?

If you are inside a gallery structure, you can use “Download galleries” to select one or multiple galleries.

If you check the box “Include all sub-galleries in the download”, all sub-galleries will be selected.

When downloading, a ZIP file will be created that contains the complete gallery structure in the form of multiple folders. Don’t worry: your clients can only see and download galleries that are accessible to them and where downloads are enabled.

The limit for downloading galleries is currently 20 galleries with a total of 5,000 files.

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