Using PicDrop

What exactly is a “secure link”?

If you use the “Secure Link” function, you can give your clients or third parties a link to your gallery from the address with the exact structure of your folder and the gallery structure will not be visible.

For example, would appear as

Someone who only knows this shortened, secure address and has bad intentions cannot simply find out the addresses of your other galleries by analyzing or trying them out.

Of course, you should always protect your galleries with a password that only you and your client know. You can enter it under “Gallery Settings” and select “Gallery Password”. If the item “View sub-galleries” is activated in the parent gallery, your client can, of course, continue to navigate via the navigation on the left side and continue to access parent folders etc..


How do I prevent visitors to a gallery from accessing the parent gallery?

To ensure that visitors to a sub-gallery in the left menu do not have access to the parent gallery, the option “Navigation to sub-galleries and vice versa” must be inactive in this parent gallery. Therefore, no one in the parent gallery can see the sub-galleries – and vice versa.

In order to additionally prevent a “clever” visitor from shortening the address of a sub-gallery by one level and still being able to access the parent gallery, we recommend using the “secure link”. This link consists of only one code and does not allow any conclusions on your folder structure. You can find it in the “Send” section.

How do I filter color-coded images in Lightroom, Capture One, Photo Mechanic, Finder and Explorer?

You’ve probably seen how to filter out your clients’ image selections in Lightroom, Capture One, Photo Mechanic, Finder, and Explorer. The whole thing is not only possible with image selections but also with all color-coded images. (Note: The “Image Selection” function must be active in the gallery settings) combination of Apple-A or Ctrl-A to select all currently displayed images. You have now created a selection from the color markers that you can filter out locally on your PC.

  1. Click on the “Export Selection” icon in the selection, bottom right. There you will find the various possibilities to filter the selection in Lightroom or in your Finder/Explorer etc. – without a long search.
  2. Optionally, you can save this selection permanently in PicDrop to make it easier to find it again later.

Please continue on your computer with your favourite tool:

The steps in Lightroom Classic

Open the Shooting folder in Library mode

  1. Press the ESC key to display the filters at the top
  2. Select the category “Text”
  3. In the drop-down menu, select “File name” and “Contains
  4. Copy the file names into the search field
  5. You will now only see the images that were previously saved in the selection.

The steps in Capture One

  1. In Capture One, open a folder with the images you want to filter

  2. In the C1 menu, click Select > Select by > Filename List …

  3. Copy the content of your clipboard into the search field
  4. Select “Space” as a delimiter below the search field
  5. Click “OK”

All images of your PicDrop selection are now selected in Capture One. You can save them as a new collection or continue working with them however you like.

Select by Filename List in Capture One


The steps in Photo Mechanic

1. Open the corresponding project folder in Photo Mechanic
2. Paste the text from the clipboard into the white search field (via menu Edit > Find… or cmd-F on Mac or Ctrl-F on Windows) and set the following search options

  • Find: Any of the words
  • In: All items
  • Searching: ☑️ file names

After clicking “Find” in the lower right corner, Photo Mechanic will select all the photos in your selection from PicDrop and you can continue working with them.
Please note that the search in the upper left corner of Photo Mechanic (“Search my Mac”) cannot be used for these steps.

The steps in Mac Finder or Windows Explorer

  1. Open the folder where the pictures are located
  2. Click on the normal search
  3. Copy the file names into the search field
  4. You will now only see the images that were previously saved in the selection.

Please note that the filter text in the Explorer is limited to 259 characters. The filter text in the Finder is limited to 2048 characters or 99 files.

How do I upload images directly from Photo Mechanic?

There are two ways to upload images to PicDrop when working with Photo Mechanic.

Option 1 – Export to hard disk

Export the images from Photo Mechanic to your hard disk and upload them from there via drag&drop in your browser or via FTP tool.

Option 2 – Direct export to PicDrop

Of course it is also possible to upload images directly from Photo Mechanic to PicDrop. PicDrop supports direct upload via FTP and thus all programs that offer an FTP upload.

Here are the necessary steps for a successful upload:

1. Select the images to upload

2. Click on “File” – “Upload….” or “FTP Photos as…”

3. Select “SFTP” as uploader and set all necessary file preferences.

4. Click on “Connections…” and set up your connection here. All the necessary details can be found here.

5. Close the connection and click on “Send” in the lower right corner of the main window.

6. Watch how your pictures are uploaded or use the free time to look out the window.

Which keyboard shortcuts does PicDrop support?

With PicDrop you can also use shortcuts. This saves you a lot of time and it is also much easier for your clients to make a selection quickly. Here are the most important shortcuts and key combinations:

When images are open

You can use these keyboard shortcuts in the large image view:

Space Bar Next Picture
0 Remove image marker
1 Mark image red
2 Mark image orange
3 Mark image green
4 Mark image as final
S Add image to image selection
D Download image
M Magnifier
Tab Fullscreen
R + Enter Delete Image

Continuously pressing Shift or Alt and cursor keys (left and right), displays the images one after the other without animation.

In the image overview

In the overview of all images within a gallery, you can use the following keyboard shortcuts if you hover your mouse over an image at the same time without clicking on it.

1 Mark image in red
2 Mark image in orange
3 Mark image in green
4 Mark image as final
Spacebar Show picture info
S Add image to image selection
D Download picture
Cmd + A Add all currently displayed images to image selection
Cmd + D Deselect all currently selected images

Please note, the mouse is not used for selecting/deselecting all images (last two shortcuts).

How do I download images to an iPad or iPhone? (iOS)

Unfortunately, storing images on Apple mobile devices is not as easy as it is on Android devices. Unfortunately, we have no influence on that. But we want to make it as easy as possible for you and your clients with this guide. Basically we recommend downloading rather on PC/Macs and not necessarily on mobile devices because our preview function in the galleries on mobile devices is good enough and it makes no difference for your clients if they have downloaded the pictures or not, as long as their mobile device is online and you leave the gallery online for them.

Option 1: Save a single image

1. open the picture in the gallery

2. click on the download button


3. the download screen opens and tells you what’s next


4. tap and hold the image to save it (Haptic Touch) and then press “Add to photos”.
The picture is now automatically saved in your “Photos”. You can then find and open it at any time using the Photos app.

Option 2: Save all images as ZIP

1. open the gallery

2. click on the 3 dots in the bottom right corner and choose “Download all images as ZIP”

or choose “Download All Images” in the client view


3. confirm the ZIP download


4. you can now use the download icon and the magnifying glass to go directly to the location where the ZIP was saved


5. you now only see the ZIP folder, click on the ZIP folder and unzip it


6. by clicking on the unzipped folder you can view all contained pictures and then transfer them to your “Photos”. Select all the pictures you want to transfer to your “Photos”.


7. save the selected pictures to your “Photos” app


(These steps apply for all downloads with devices that use iOS 13 or later versions. For all previous iOS versions, the following note still applies:

Please note: after downloading, your files contain a ZIP file. For further processing a ZIP file you or your client need an appropriate app to unpack the pictures into the Photos app. Winzip is a free tool, which we recommend 🙂








How can I change the order of my sub-galleries in the menu?

Specifically for weddings and other events that have a time schedule, it makes sense to sort the sub-galleries in a specific order. To set this order, open the parent gallery in which the sub-galleries are located and click on the three items next to the gallery name in the side menu on the left. Select “Sort Sub-Galleries” and change the mode from “Sort Alphabetically” to “Sort Manually”. Now you can set the order freely by drag & drop.

How and when will I be informed about new colour markings?

If your client adds new color markings to your images or changes or removes existing ones, you will always receive an email. All new selections or changes are listed in this mail. Existing markings that have not changed are not listed there. You can view them at any time in the gallery. The email is always sent 5 minutes after the last color marking.

If you no longer want to receive these emails anymore, you can deactivate them in the notifications section of your account settings.