Using PicDrop

Color markings or image selection, which is better?

When is the best time to use color flags?

The color markers within PicDrop are a very simple and quick way to mark those images that you want to use or select in the end.

They are primarily suitable…

  • When only one person should work on a selection. To get started, it requires no training and you can mark images directly. However. that also means color markers can be overridden at any time – and by every visitor to the gallery. So it’s a good idea to use the color markers if you are only working with one customer in the gallery.
  • To “narrow down” a selection. For example, the customer can mark his first favorites “orange”, use “green” as the favorites of that selection and “red” for pictures that should not be used. Therefore your customer gets through the selection step by step and can approach the final decision.

Pro Tip: Set the gallery in advance so that the pictures are sorted by color (backward). Thus, the selection also visually separates in front of your customers.

  • For fast, real-time voting, for example, while on the phone or via Skype. Color markers are immediately visible on any computer or smartphone on which the gallery is open. This makes them very well suited to make direct arrangements that the counterpart should see in real time.

 

They are not suitable…

  • To map selections of multiple people in a gallery. If several people are to express their opinion on a set of images, the color markers often get in the way. Each change in the gallery will overwrite it. Therefore, we advise against the use of color markers when working with several people in a gallery.

When is the best time to use the image selection function?

PicDrop’ss image selection feature helps you capture and store multiple views of your customers in a gallery. Your customers use them best to set final favorites in a gallery. One of the most important things in creating a picture selection is remembering to save and name them. Therefore nothing stands in the way of further work with the selection.

It is best suited…

  • If several customers should select pictures. You have shared the PicDrop gallery link with several customers and they should each give their assessment of the pictures. Each picture can be selected several times.
  • To set several selections for different purposes. An endless number of image selections can be created in a gallery do not affect the overall gallery. However, the selections should then be named accordingly, so that you can identify them to the respective customer or purpose.

Pro Tip: Picture selections can be moved to a different gallery with just a few clicks.

  • To finalize a selection. By creating an image selection your customers can easily tell you which images are for final editing or go to print.

 

It is not suitable…

  • As a step by step selection. However, the color markings and their filter options are simply clearer and intuitively understandable for your customers due to the color scheme.
  • For real-time coordination with your customer. In order to make arrangements with your customer in real time, the image selection is a bit cumbersome, better to use the color markers.

Why shouldn’t’ both be activated at the same time?

In general, we recommend only one of the ways to enable color markers or image selection, per gallery for your customers. This prevents misunderstandings and confusion when using PicDrop. In conclusion, the color markers should be understood as temporary markers and image selections as saved image sets that you can recall at any time to continue working in the gallery.

How do I change the default sharing text to send my galleries?

If you want to send a gallery to your clients, you can either copy & paste the link to the gallery and send it via any channel. Or you can send a mail using the “Send” button within the gallery. Here PicDrop gives you by default a general text, which fits every situation, but doesn’t look very individual.

If you would like to make this text more personal, you can adjust it in the account settings. Open there the point “Your text templates” and click on “Create new template”.

There you will see the standard text in an editor. In this editor you can customize the mail as you like and save it under a name. Beside the (only visible for you) name of the template and the subject the e-mail is divided into 4 areas:

  • Greeting and beginning of the message
  • Note to the gallery password
  • Note on the PIN in the presentation view
  • End of the mail and farewell

You can freely edit points 1 and 4 and be creative. It is important that you do not forget to insert the placeholder for the gallery link. All placeholders are already included in our template. However, if you have deleted them and want to insert them again afterwards, you can place them again in the text at any time using the “Insert placeholders” function. Make sure that the placeholders for the “Password” and the “PIN” end up in the respective areas 2 and 3.

You can also freely edit the already mentioned areas 2 and 3. But: It is important to know that these areas are only inserted into your mail when the respective function is active in the gallery to be sent. The sentence “The password is “passwort123″. (without quotation marks)” is only inserted if a password is active at all. This ensures that you will never forget to send the password for a gallery. PicDrop thinks about it for you. The same applies to the PIN to switch to the voting view. So it doesn’t make sense to put these topics in item 1 or 4. Just keep them separate and leave the rest to PicDrop.

Of course you can create as many templates as you want. Afterwards you can open your templates in the “Share” area of each gallery with one click and save a lot of work with each gallery sent to you. When sending, you can then decide whether you want to send the mail via your own mail program or via PicDrop.

How do I use the color markings?

The color markings, which you can find above each thumbnail in the image overview and below each opened image, are intended to better capture the different stages of image processing or image selection.

For example, you can mark pictures with the color “green”, which you feel is finished, and your client can set them to “final” if he agrees or downgrades them to “orange” if he still has change requests. This is just one example of many ways you can use the color markers.

We have deliberately kept the functionality open because every photographer and every client has his own way of working. Soon you will also have the possibility to label the three colors in your account settings yourself.

How do I filter out my clients image selections in Lightroom, Capture One, Photo Mechanic, Finder and Explorer?

In many image editing programs, you can use the file search to display exactly the images of a selection of images from PicDrop. This saves you the trouble of searching for each individual file. Below we will show you how it works.

The steps in PicDrop

  1. Open in the gallery the selection that you want to filter out locally or mark the pictures with the selection function (blue plus sign in the picture overview)
  2. Click on the “Export Selection” icon in the selection, bottom right. There you will find the various possibilities to filter the selection in Lightroom or in your Finder/Explorer etc. – without a long search.
  3. Copy the corresponding file lists to the clipboard.

Please continue on your computer with your favourite tool:

The steps in Lightroom

  1. Open the Shooting folder in Library mode
  2. Press the ESC key to display the filters at the top
  3. Select the category “Text”
  4. In the drop-down menu, select “File name” and “Contains”
  5. Copy the file names into the search field
  6. Only the images that were previously saved in the selection are seen

The steps in Capture One

  1. Open the folder with the images to be filtered
  2. Click on “Edit” in the upper C1 menu
  3. Click on “Select by”
  4. Click on “File Name List”
  5. Copy the filenames from the Capture One filter field into the search field, making sure the separators are selected correctly
  6. Click on “OK”
  7. The images are now selected. Before you click anything else, you can make a selection in Capture One.

The steps in Photo Mechanic

  1. Open the corresponding project folder in Photo Mechanic and press Command+F (Ctrl+F under Windows).
  2. Now you can insert the filter text from PicDrop and check the box “Filenames”.
  3. Click “Find” and the corresponding images will be selected.
  4. Then you can close the search field and start the next steps with the marked files.

The steps in Mac Finder/Windows Explorer

  1. Open the folder where the pictures are located
  2. Click on the normal search
  3. Copy the file names into the search field
  4.  Images that were previously saved in the selection will only be seen

How do I rename a gallery?

There are four ways to rename a gallery:

  1. Open the corresponding gallery and click on the three dots in the upper left next to the gallery name. There click on “rename”.
  2. In the gallery overview (listing A-Z), move your mouse over the name of the gallery and click on the three dots in the upper left corner next to the gallery name. Click on “rename”.
  3. On the right side of your gallery overview, you will find the same three dots at each gallery, if you move the mouse over the gallery. There, too, simply click on “rename”.
  4. Finally, you can log in to your PicDrop account with your FTP program and rename the gallery there.

Please note, when you rename a gallery, the direct link to the gallery always changes. The old link becomes invalid and can no longer be accessed by anyone. If you have shared the link with someone before, send them the new link if necessary. The secure link to the gallery, however, remains and can be accessed further.

How do I delete a gallery?

There are four ways to delete a gallery:

  1. Open the corresponding gallery and click on the three dots in the upper left next to the gallery name. There click on “delete”.
  2. In the gallery overview (listing A-Z), move your mouse over the name of the gallery and click on the three dots in the upper left corner next to the gallery name. Then select “delete”.
  3. On the right side of your gallery overview, you will find the same three dots at each gallery, if you move the mouse over the gallery. There, too, simply select “delete”.
  4. Finally, you can, as always, login into your PicDrop account with your FTP program and delete the gallery there.

How do I delete multiple images at once?

To delete multiple images at once, select the images and click on the delete icon in the lower right corner.

To mark several images you can use the selection function or drag a “frame” around the desired images while holding down the left mouse button.

What exactly is a “secure link”?

If you use the “Secure Link” function, you can give your clients or third parties a link to your gallery from the address with the exact structure of your folder and the gallery structure will not be visible.

For example, www.picdrop.com/fphotograph/client/project/shooting would appear as www.picdrop.com/photograph/PQd4HQ

Someone who only knows this shortened, secure address and has bad intentions cannot simply find out the addresses of your other galleries by analyzing or trying them out.

Of course, you should always protect your galleries with a password that only you and your client know. You can enter it under “Gallery Settings” and select “Gallery Password”. If the item “View sub-galleries” is activated in the parent gallery, your client can, of course, continue to navigate via the navigation on the left side and continue to access parent folders etc..

 

How do I prevent visitors to a gallery from accessing the parent gallery?

To ensure that visitors to a sub-gallery in the left menu do not have access to the parent gallery, the option “Navigation to sub-galleries and vice versa” must be inactive in this parent gallery. Therefore, no one in the parent gallery can see the sub-galleries – and vice versa.

In order to additionally prevent a “clever” visitor from shortening the address of a sub-gallery by one level and still being able to access the parent gallery, we recommend using the “secure link”. This link consists of only one code and does not allow any conclusions on your folder structure. You can find it in the “Send” section.